Pricing & cost calculator
IT costs should not be a secret. Our calculator gives you realistic estimates for full-service IT, automation and custom software — instantly and without an email gate.
Calculate your budgetThe short answer
For full-service IT in a typical business environment, approximately €89 to €109 net per IT user per month is a realistic first budget range. For small teams, the fixed baseline effort can make the per-user figure higher.
The calculator handles locations, managed desktop PCs, notebooks and mobile devices and the server operating model in more detail. We cover business software and special requirements in the technical assessment. Support during the agreed service hours is included; changes and development projects are priced separately.
Three clear cost types
This makes it clear what the monthly service pays for and which changes need their own project budget. Hardware, vendor licences and consumption costs are shown separately as well.
approx. €89–109per IT user / month
Complete ongoing IT service during the agreed service hours.
approx. €4,000–20,000per project
For bounded workflows and system integrations — with AI considered from the start whenever it improves the process.
approx. €15,000–90,000per delivery stage
For internal tools, portals, business applications and software modernisation — built AI-native and guided by real utility.
All prices are non-binding net estimates excluding statutory VAT and are based on modelled averages. They support budget planning and do not constitute an offer. Our services are offered exclusively to businesses, legal entities under public law and special funds under public law.
Budget calculator
Choose a service and adjust the few figures that genuinely affect the budget. The result updates immediately and does not require contact details.
Clear and predictable
Full service means your team can bring IT questions to us at any time and that we operate the agreed environment proactively. We discuss new initiatives with you early, agree their scope and budget together and deliver them transparently as dedicated projects.
IT services Berlin
D&A IT-Systems supports small and medium-sized organisations across Berlin and the surrounding region. We resolve many requests directly through remote support and attend planned work, infrastructure tasks and critical incidents on site when needed.
Our experience includes tax advisory firms, medical practices, property managers, housing cooperatives and law firms.
View all service areas →IT cost questions
A typical full-service configuration is roughly €89 to €109 net per IT user per month. For smaller teams, the fixed baseline effort and minimum fee have a greater effect. Desktop PCs, notebooks, mobile devices, locations, the server operating model, business software and protection requirements also affect the budget.
Yes. Full-service IT includes ongoing support for the managed users and systems during the agreed service hours. Distinct changes, migrations, new sites, automation and development work are scoped as separate projects.
The estimate covers a personal helpdesk, remote support, monitoring, patch and device management, user and access administration, ongoing Microsoft 365 administration, baseline security, backup checks, documentation and regular technical coordination. The final scope is documented transparently in the proposal.
No. Hardware, Microsoft 365 and other vendor licences, cloud consumption, telephony and third-party services are listed separately. This keeps variable external costs distinct from our own service.
The calculator provides a useful budget corridor, not a binding quote. Legacy issues, data volumes, specialist software and exceptional service levels can change the effort. We confirm a concrete price after a short technical assessment.
A clearly bounded automation often begins in the mid four figures. Usable custom applications generally begin in the low five figures. We work AI-native: models and intelligent automation are simply part of our toolkit whenever they make sense for the job. Scope, integrations, user roles, data quality and protection requirements determine the actual project price.
